Abuse Prevention in Local MInistry Settings


SAFE SANCTUARIES ~ ABUSE PREVENTION POLICY
of the Oregon-Idaho Annual Conference
Adopted by the Oregon-Idaho Annual Conference -  June 2014
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Abuse Prevention ~Policies of Local Ministry Settings

All local ministry settings of the annual conference shall have an Abuse Prevention (aka “Safe Sanctuaries”) Policy. 

All ministry settings that report annually to any District Superintendent will be required to complete the Template form provided on the Oregon/Idaho Annual Conference website as the local ministry’s official Safe Sanctuaries policy, unless approval for an alternative policy is received by application to the ministry’s District Superintendent’s office. Such application for approval will require:

  1. a request via email to an address provided by the District Superintendent’s office,
  2. a copy of the ministry setting’s proposed policy [in Word format], and
  3. the name and contact information for the person who makes this request on behalf of the ministry setting.

The District Superintendent or their designee will contact the local ministry setting with either approval of the policy submitted or instructions to complete the Template form provided on the Oregon/Idaho Annual Conference website as the local ministry’s official Safe Sanctuaries policy.

Ministry settings are already required to provide their Safe Sanctuaries policy to the District Superintendent. The District Superintendents or their designees with support through the Safe Sanctuaries Coordinator will continue to review Safe Sanctuaries policies.  If the policy submitted does not comply with minimum standards of legal requirements, the ministry will be contacted to either update their policy or to use the Template, whichever would more simply help reach the goals of compliance and coherence. 

All ministry settings that report annually to any District Superintendent will be required to use the following forms provided on the Oregon-Idaho Annual Conference website:

  1. Voluntary Disclosure Form,
  2. Waiver and Release, and
  3. Incident Report;

unless approval for use of alternative forms is received by application to the ministry’s District Superintendent’s office.  Such application for approval will require:

  1. a request via email to an address provided by the District Superintendent’s office,
  2. a copy of the ministry setting’s proposed form [in Word format], and
  3. the name and contact information for the person who makes this request on behalf of the ministry setting.

The District Superintendent or their designee will contact the local ministry setting with either approval of the form submitted or instructions to use the form provided on the Oregon/Idaho Annual Conference website.


Sample Forms and Policy Templates

The Safe Sanctuary Template is a fillable PDF file. To ensure the data you enter is retained, download it to your computer before entering the data.

Safe Sanctuary Template

Sample Incident Report Form

Sample Voluntary Disclosure Form

Sample Waiver and Release for Outside Groups Using Church Facilities

For more information, contact your local District Superintendent.

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