Cascadia District Fall Charge Conferences
In the Cascadia District in 2018, some congregations will experience their annual charge conference** alone at their church and some congregations will be grouped with other congregations to meet. Some charge conferences (both single and group) will be presided over by District Superintendent Tim Overton-Harris, and some charge conferences (both single and group) will be presided over by a presiding elder.
Here are links to what you need to know:
- A full schedule of the charge conferences
- The agenda for the charge conference
- a Summary of the Reports due and who is responsible for what
Many of the reports will be completed and submitted online:
This is the second year we have used this process.This year each church will access the link to their online reports through the Church Dashboard, a private page on the Conference website. You'll see a "church login" link on the bottom right of this and every page on the website. The log-in information will be sent to the pastor and office (if applicable) of each church. Here is a video showing how to access your Church Dashboard. You can view a video tutorial on the online FormVites process here. If you need more information, contact Linda in the district office, email@example.com or (503) 581-3969.
The forms which we are requesting you complete online are:
- Report of the Trustees
- Safe Sanctuary Policy Review
- Church Leadership Contact Information
- Membership Report, 1st and 2nd year reading
- Lay Servant Report
One way to make the FormVites process easier is to collect your information ahead of time. Using one of the "traditional" forms to collect your information is an easy way to do that. These forms can also be used to share the reports with your congregation at the charge conference meeting. Or you can print the reports from the FormVites page. Each form listed above is linked to a .pdf copy of the form. Unless you don't have online access, please complete these forms online and just use the .pdf copies to assist you in the process.
The following forms are not online:
For these, please click the link to get a copy of a .pdf form to complete and return to the district office either as an attachment to an e-mail or by hard copy via the post. Be sure to download and save the document to your computer before you start entering data. Do not work on them in your browser; your information may not be saved.
- 2019 Compensation Worksheets are available at www.umoi.org/clergycompensationforms (We are again asking that you send a draft of the proposed compensation form to the district office at least one week prior to your charge conference date for review.)
- Parsonage Report
- Greater NW Area Church Profile
- Micro-Grant Update
If you have any questions, please contact Linda in the Cascadia District office, at 503-581-3969 or firstname.lastname@example.org
**An annual meeting of the charge conference of each local church is required by the Discipline of The United Methodist Church. The primary responsibilities given to the body at this annual meeting are to review and evaluate the total mission and ministry of the church, receive reports, and adopt objectives and goals recommended by the church council (administrative board) that are in keeping with the the objectives of The United Methodist Church (2016 Book of Discipline, paragraph 247.3). Other specific annual responsibilities of the charge conference are to recommend new and renewing candidates for ordained ministry from among their membership, to recommend lay servants and certified lay ministers, to receive reports on Volunteer-in-mission teams, set the compensation for clergy appointed by the bishop, receive and act upon the annual membership report, and elect local church leadership (unless that is done at another charge conference at another time of year) (2016 Book of Discipline, paragraph 247.8 -13, 15 and paragraph 249).