Sage District Fall Charge Conferences - 2021
Charge conferences this fall will include the standard forms and kinds of reporting that have been required in recent years. At a separate time, District Superintendent, Reverend Karen Hernandez will meet with church leadership for more substantive conversation about anti-racism work and other local priorities or matters of concern. Here are the steps you must take for your charge conference:
Pastors must schedule the charge conference for their own church(es). Charge conference must occur between October 1 and November 30.
When you have made arrangements with an elder for a particular date and time, you must submit that information to the Sage District office. Use this link.
Details about this process were emailed to Sage District Pastors on September 21. If you need that information, contact Etha at Sage@umoi.org.
There is a good possibility that some charge conferences will be held by Zoom. We've had a lot of experience meeting by Zoom since last year! It's amazing to think how much we've changed and how much we've learned about using this online tool. You can click here for some considerations for making a charge conference by Zoom work.
Here are links to what you need to know:
The information for presiding elders for the charge conference will be emailed to the presiding elder and church pastor.
The reports will be completed and submitted online.
This is the fifth year we have used this process. Each church will access the link to their online reports through the Church Dashboard, a private page on the Conference website. You'll see a "church dashboard login" link on the bottom right of this and every page on the website. The log-in information is the same as last year. If you need to reset your login or password, please contact Etha in the district office, email@example.com
The forms which we are requesting you complete online are:
- Report of the Trustees
- Safe Sanctuary Policy Review
- Church Leadership Contact Information
- Health and Wellness Agreement
- Membership Report, 1st and 2nd year reading
- Lay Servant Report
One way to make the FormVites process easier is to collect your information ahead of time. Using one of the "traditional" forms to collect your information is an easy way to do that. These forms can also be used to share the reports with your congregation at the charge conference meeting as they seem to use less paper. Or you can print the reports from the FormVites page. Each form listed above is linked to a pdf copy of the form.
Please complete these forms online through the Church Dashboard and use the pdf forms to assist in the process. If you, or someone from your church leadership, does not have online access, you can use the pdf forms to submit your reports to the district office. Please contact Etha in the Sage District Office prior to using this option.
2022 Compensation Forms
This is the third year in which we are using an online process to gather the information needed for the pastor's compensation forms.
After the information is gathered through the online process, we will review the data in the district office and then generate a form which will be used at your charge conference for approval of the compensation package.
To start that process, go to www.umoi.org/clergycompensationforms. The compensation forms must be completed at least two weeks before your scheduled charge conference.
Reports of Retired Clergy
If your church has clergy who hold their charge conference with you, they may use this form for their report. They are not required to use this form but should submit a report.
If you have any questions, please contact Etha in the Sage District Office
at 208-537-3683 or firstname.lastname@example.org
**An annual meeting of the charge conference of each local church is required by the Discipline of The United Methodist Church. The primary responsibilities given to the body at this annual meeting are to review and evaluate the total mission and ministry of the church, receive reports, and adopt objectives and goals recommended by the church council (administrative board) that are in keeping with the the objectives of The United Methodist Church (2016 Book of Discipline, paragraph 247.3). Other specific annual responsibilities of the charge conference are to recommend new and renewing candidates for ordained ministry from among their membership, to recommend lay servants and certified lay ministers, to receive reports on Volunteer-in-mission teams, set the compensation for clergy appointed by the bishop, receive and act upon the annual membership report, and elect local church leadership (unless that is done at another charge conference at another time of year) (2016 Book of Discipline, paragraph 247.8 -13, 15 and paragraph 249).